Deadline for application: 14th August 2024

Oxfam In Africa is looking for Executive Assistant who will act as the first point of contact for two offices (the Director’s and one Deputy Director’s) with people from both inside and outside Oxfam International. 

Background

Oxfam in Africa (OiA) embraces all the Oxfam stakeholders’ entities (countries, clusters, advocacy offices and affiliates) on the continent and seeks to enable and enhance impact through collaboration and integration. The Africa platform will deliver Oxfam’s impact and Influence in Africa. The plural and robust leadership team will represent the different Oxfam stakeholders in the continent. It will include the Oxfam in South Africa (OZA) Executive Director (as the only affiliate currently in the continent and the new ones will be included in due time), the Country Directors, SAF Cluster Director from the programmes in Africa who will be leading on specific themes / priorities within Oxfam in Africa and the Africa Platform Senior Leadership Team (SLT). There will be collaboration with the North Africa cluster but no direct management relationship.

The Role

The Executive Assistant will act as the first point of contact for two offices 1) the Director’s and 2) one Deputy Director’s with people from both inside and outside Oxfam International. S/he provides executive assistance support to the Oxfam in Africa Director and Oxfam in Africa Deputy Africa Director and deals with secretarial, logistic and administrative tasks. Furthermore, the Executive Assistant provides coordinating and administrative support to Senior Leadership Team. S/he will support the compilation and dispatching of countries quarterly management reports.

What we're looking for

  • A proactive, results oriented team player with excellent organisational skills combined with the ability to develop, improve and maintain administrative systems. 
  • Proven ability to juggling multiple tasks, retaining a positive, ‘can-do’ attitude. Ability to analyse and synthesise large amounts of complex information and communicate it simply. 
  • An individual who can think strategically and identify opportunities, challenges and risks. 
  • Have high levels of Project Management skills in complex environments. 
  • Ability to work quickly and effectively, thrive in a high-pressure environment, and be tenacious. 
  • High level of tact and diplomacy and the ability to use appropriate styles and methods of communication to ensure a professional yet personal customer service.  
  • Proficiency in English and French is desirable.

How to apply

For further details on the job dimensions and candidate’s qualification, please download the Job Description and Job Advert on the right hand side of this page. If you believe your qualifications meet the requirements, please upload an up-to-date CV and a covering letter, clearly explaining your suitability against the essential criteria in the Job Profile.

Deadline for application: 14th August 2024

This vacancy is posted both internally and externally, however qualified internal candidate will have preference. Kindly note that only shortlisted candidates will be contacted- usually within 2 weeks of the closing date.

To submit your application Please Click Here.